Bilim Kızı MENTORING Support
BEING A PEER MENTOR
In a way that will contribute to the innovation-focused development of our country; The ‘Bilim Kızı’ project is a social innovation project that Müjgan ÇETİN launched in 2016 with the determination that the education and upbringing of girls in Turkey is a mandatory need today and in the future.
This procedure covers the purpose, activity, education, process management and evaluation areas regarding the mentoring studies to be carried out throughout our project, which we carry out with the voluntary participation of our stakeholders under the name of “Bilim Kızı Mentoring SERVICE” within the scope of the “Bilim Kızı” project.
The purpose of the “Bilim Kızı Mentoring Project” is to ensure that female university students who experience inequality of opportunity, deviation from vision and confusion of direction; receive support from expert mentors who are scientists in their fields in order to reach the level where they can carry out successful scientific activities.
MENTORING Service is not an academic consultancy service. It is a facilitation service within the framework of the experiences and subjects offered in the training required for MENTORS who apply to the Bilim Kızı project to prepare their scientific career plans.
Terms and Definitions
The duties and responsibilities of the stakeholders of this program are defined below:
Project contractor Müjgan Çetin Bilim Kızı Project Leader: As the project leader, the person responsible for the execution of the project and the management of resources.
Bilim Kızı Consultant and Trainer: An experienced mentor who provides mentoring training and organizes evaluation meetings throughout the process, evaluates the process and stakeholders, and provides consultancy services on necessary issues.
Psychotechnical Analysis and Matching Consultant: An expert Psychologist mentor who can provide psychological support services throughout the process by carrying out mentoring service matches in accordance with personality traits.
Bilim Kızı Mentoring Service EXECUTIVE BOARD: This board, which was established with the aim of making and implementing the necessary decisions together throughout the process, consists of the Bilim Kızı Project Leader, Bilim Kızı Consultant and Trainer, and Psychotechnical Analysis and Matching Consultant.
Mentee: Female students who are undergraduate students in basic sciences, graduate students in life sciences and PhD students and who apply to the Bilim Kızı project to pursue a scientific career.
Mentor: Female scientists with at least a master's degree who will help Bilim Kız mentees prepare a roadmap for their goals by accompanying them in their academic and scientific careers.
MENTORNITY Software: A web-based communication platform donated to the Bilim Kızı Project and used to provide mentoring services.
Peer Mentor (Bilimdaş): The Bilim Kızı who will help undergraduate 1st-2nd year female students who have successfully completed the Bilim Kızı mentoring service for at least one semester and who are selected to the program as mentees in the following semester, make self-assessments and prepare annual business plans by accompanying them in their academic and scientific careers. Girls selected from among the girls who apply as Peer Mentors by the Bilim Kızı MENTOR ADVISORY Board are assigned as Peer Mentors to new mentees through matching.
Bilim Kızı MENTOR ADVISORY BOARD: It consists of mentors who have successfully completed at least one term of Bilim Kızı mentoring service and who want to continue to provide mentoring services voluntarily in the next term and who are consulted on issues that need to be decided during the mentoring service delivery process. They participate in the evaluation of Bilim Kızı applications and the interviews held with them, and provide their feedback after the interviews. They participate in the self-assessment studies of the Bilim Kızı project and evaluate the impact analysis of the project.
Bilim Kızı MENTOR ADVISORY BOARD: It consists of mentees who have successfully completed at least one term of Bilim Kızı mentoring service and who are consulted on issues that need to be decided on regarding suggestions regarding Bilim Kızı activities during the mentoring service delivery process voluntarily in the evaluation of Bilim Kızı applications and the interviews held with them, and provide their feedback after the interviews.
Bilim Kızı PROJECT TIMELINE
1 Project Announcement July - August
2 Evaluation and Online Mentor and MENTEE Training September
3 Making and Announcement of Matches September
4 Interviews (9 months, 9 interviews) October - June
5 Closing Meeting June - July
BECOMING A PEER MENTOR
This section describes the application process for the new term project for Bilim Kızı's who completed the program in the previous term within the scope of the Bilim Kızı Mentorship Project and want to serve as a PEER MENTOR.
Bilim Kızı Mentorship support is implemented at the beginning of each academic year. Bilim Kızı Mentorship Project starts with a call for applications from the “Bilim Kızı” website and social media accounts by the Project Leader in accordance with this procedure in July - August of each year.
Applications are made in accordance with the steps below. PEER MENTOR service is a service that provides companionship for MENTEES, who are undergraduate 1-2 year students selected for the program to become mentees, for 9 months (during the October-June period) in their academic and scientific careers, facilitating their self-evaluation and preparation of detailed plans regarding their annual business plan. MENTEES who have successfully completed at least one term of the Bilim Kızı mentoring service and have declared that they want to be a PEER MENTOR in the next term voluntarily must register for the PEER MENTOR announcement.
After the new term applications of the Bilim Kızı project are received, they will be informed about the relevant term service delivery or the information that they have been registered in the inventory for the next term according to the quota of the program.
OUR PEER MENTORS who have been informed about the PEER Mentoring service delivery in the relevant term must accept the following conditions. Participate in the PEER MENTOR training. Candidates who do not participate in the training cannot provide MENTORING Service.
Complete the psychotechnical test sent to those who are accepted to the process as a result of the preliminary evaluation in order to match them with the MENTE from the most suitable discipline that is most compatible with their personality and does not create a conflict of interest. In the matching, special attention is paid to the MENTOR and MENTE not being in the same city or the same university.
Taking this sensitivity into consideration, participate in the matching event to be held. In this pairing, if there is a MENTOR and MENTİ who somehow met or had information about each other, to forward the requests for cancellation of the pairing and a new pairing to the project leader.
To discuss the communication rules in detail with the MENTİ who has been paired in the first meeting and to sign the Mentoring SERVICE COMMUNICATION contract presented in ANNEX-1.
To regularly attend the meetings agreed upon with the MENTİ through the MENTORNİTY software during the 9-month period, To attend the evaluation meetings held every 2 months. To attend the closing meeting.
Bilim Kızı MENTORING Process
This section describes the selection, training, matching, 9-month MENTORING process of accepted MENTEE and MENTOR candidates, the follow-up and evaluation of the entire process, and the closing process.
MENTOR and MENTEE Selection Process: Within the scope of the definition stated above, candidates who have completely filled out the preliminary application form as MENTOR or MENTEE to the Bilim Kızı project are evaluated by the Bilim Kızı Mentoring Project Executive Board. They select the candidates who are eligible to participate in the program. In this selection, personality test results, not being in the same city or the same university, ethical issues and evaluations are made in a way that there will be no conflict of interest. If the Executive Board deems it necessary, it may apply to the ADVISORY BOARD to interview the candidate before the selection.
The Project Leader informs the candidates of the selection results by e-mail and invites them to the training by informing them of the training date and time.
MENTOR and MENTEE Training Process: Half-day, online mentoring training is provided to the determined mentor and mentee candidates by the Project Advisor and Instructor.
MENTOR and MENTEE Matching Process: The Bilim Kızı Mentoring Project Executive Board evaluates the suitable candidates and matches them by announcing them in a meeting with the participation of all MENTORs and MENTEEs. If a change request is made by the MENTOR or MENTEE regarding the matching results, the EXECUTIVE BOARD first discusses it and if necessary, the ADVISORY BOARD is consulted and the request is finalized and conveyed to the parties.
The MENTORING process that will last nine (9): The MENTOR and MENTEE who have been matched plan their meetings through the MENTORNITY program. The meetings that will take place every 15 days in the first 2 months will continue to take place once a month in the following months. In the first meeting, after the parties meet, the MENTORING SERVICE COMMUNICATION AGREEMENT given in ANNEX-1 is mutually reviewed and the necessary arrangements are made, signed and shared with each other. The MENTOR communication agreement is shaped on the articles that both parties agree on. The articles in the agreement can be changed with mutual approval. The MENTOR and MENTEE are obliged to comply with the agreement. The first meeting is a maximum of 1.5 hours, the others are 1 hour, the sessions are shaped on the MENTEE's academic career plans. During the MENTOR meetings, as defined in the training, SELF-ASSESSMENT, 10-year VISION and TARGET, annual business plan and STRATEGIC PLAN preparation studies are carried out. During the PEER Mentor meetings, as defined in the training, SELF-ASSESSMENT, One-year TARGET, annual business plan preparation studies are carried out.
Mentorship process follow-up and evaluation: After the online meetings, MENTORs regularly fill in the meeting minutes in the MENTORNITY program. The meeting minutes include only the purpose of the meeting, the result of the work carried out and the date of the next meeting. An evaluation meeting is organized by the Bilim KIZI MENTORSHIP Consultant for MENTEs and also for MENTORs and PEER MENTORS every 2 months. In this meeting, the feedback of MENTEs and MENTORs at the current stage is received, questions are answered, requests and expectations are received. The problems that arise in all these evaluation meetings are resolved by the Executive Board. If necessary, the Advisory Board is consulted.
Completion of the Process: A closing meeting is held with MENTORS and MENTEs who successfully complete the process and their digital certificates are given. If desired, MENTORS and MENTEs agree among themselves, they can continue their MENTORship, friendship, and camaraderie voluntarily. When the process is completed, the measurement and evaluation survey prepared by the Advisor is sent to all MENTORS and MENTEs and their performance is evaluated at the current stage of the project. The results are evaluated by the EXECUTIVE BOARD as feedback for the program to be implemented in the next period.
ANNEX- MENTORSHIP SERVICE TERMS FOR MENTORSHIP SERVICE Acceptance Statement
I accept that the Bilim Kızı Project is a community that requires long-term solidarity and effort. I declare that I will participate in the activities of expanding, introducing and supporting this community in accordance with the principles and values of this community so that our successful girls can one day become successful women scientists by conducting scientific studies that will add value to life.
I declare that I have read and accepted the application conditions below. As a result of the preliminary evaluation, a psychotechnical personality analysis test will be sent to those accepted to the Bilim Kızı MENTORING process in order to be correctly matched with mentor teachers consisting of women scientists. They are expected to complete this test and submit it to the project leader on the requested date. Thus, it will be ensured that they are matched with the mentor teacher from the most suitable discipline that is most compatible with their personality and will not create a conflict of interest.
I will complete this test during PRE-ACCEPTANCE and submit it on the specified date. After the evaluation, when I receive a notification that I have been invited to an interview, I will attend the interview in accordance with the invitation type (online interview, phone, etc.), date and time.
Candidates who are notified that their final acceptance has been made must attend the MENTİ training. Candidates who cannot attend the training cannot receive MENTORSHIP Service.
I will attend the MENTOR training on the announced day and time. During the mentoring period, MENTOR must follow the information or messages sent to the communication information (e-mail and/or message) they declared.
I will regularly follow up-to-date notifications and provide feedback on time if necessary. MENTORs must attend the matching event to be held at the beginning of the program.
By attending the ONLINE matching event, I will meet my MENTOR with whom I am matched and other mentees and mentor teachers of the relevant period.
When the Mentoring SERVICE starts, I will sign the communication agreement, the example of which is given, with my mentor at the first meeting and forward it to the Project Leader, and I will comply with the issues particularly specified below with great care.
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During the 9-month period, MENTORNITY will regularly attend meetings with their mentors, in accordance with the dates and times agreed upon via the communication platform.
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It is the responsibility of the MENTOR to produce the results agreed upon at the end of the meeting with their MENTOR (self-assessment, vision and goal setting, strategic career plan and annual activity plan) and to attend the meetings prepared and to write a short meeting note to MENTORNITY.
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MENTORs who experience problems with their meetings with their MENTOR for any reason should first try to meet with their MENTOR to solve this problem, and if this meeting is not possible, they should inform the Project Leader as soon as possible and request assistance in resolving the situation. No cancellation of the meeting, date or time can be made within 24 hours. If an urgent change is necessary for any reason, it can be done by informing the Project Leader with the permission of the MENTOR. They will attend the evaluation meetings held ONLINE every two months, attended by all mentees, and inform the Project Leader about the process. Participating in free certified trainings (personal development, programming, professional development, etc.) created in line with the demands of the mentees.
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CERTIFICATES will be given to those who participate at 80%. Participating in at least 80% of the ONLINE VISION Talks, SUMMITs, and event meetings held with the participation of scientists from around the world during the mentorship period. It is important to attend the closing meeting where all MENTEEs and MENTORS will be together and receive the Science Girl CERTIFICATES.
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At the end of the mentoring process, it is expected that the General Grade Point Average (GPA), Erasmus acceptance, internship acceptance, article publication, English exam success, Master's or Doctorate exam success, etc. achievements will be shared with the MENTOR and Project Leader.
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I declare that I will voluntarily comply with all the activities and notifications listed above, and that in case of any non-compliance or if I decide that I cannot comply with these conditions for any reason, I will voluntarily leave the project by informing the MENTOR and Project Leader. I accept that the right to not be accepted to the Bilim Kızı project for any reason at the end of the application process is in the Bilim Kızı Project Leader and Advisory Board members.
NOTE: This application requirements document must be written as a separate document and signed and uploaded to the system.
Mentee Name Surname and Signature
ANNEX-Bilim Kızı MENTORING SERVICE COMMUNICATION AGREEMENT
As required by the Bilim Kızı Project Mentoring Service, MENTOR …......... and MENTE ………….. have both agreed on the following MENTORSHIP agreement.
Starting from the date of ……., we will hold our 1-1.5 hour agenda meetings regularly every month (twice a month in the first months to establish the relationship) in order to be able to hold at least 9 or 11 agenda meetings for 9 months.
We will determine suitable meeting environments where we can talk comfortably for the relationship-building phase and implement the learning activities we will carry out together in the development phase.
We have agreed to continue the confidentiality and trust-based learning relationship that we will be sensitive about to create between us until the end of the program without interruption.
We will contact the Program Coordinator when we need support, when problem solving, disagreement and conflict resolution are needed. We will allocate the necessary time and energy to prioritize mentoring and do justice to the relationship.
We will not postpone or cancel our meetings, especially in the first months, unless necessary. If we have to postpone or cancel our meetings, we will renew the meeting plans by giving 24 hours notice.
We will attend our meetings prepared, and if there is a task or work that we have agreed on as the parties, we will have completed it by the next meeting. If we experience any problems, if there is a subject that we do not feel good about, we will first try to solve it by communicating and talking with each other.
If we cannot find a solution despite trying with enough effort, we will ask for help from the program coordinator.
We will record the topics we talked about and promised in our meetings as meeting notes. The agenda of the next meeting will primarily consist of these topics we promised.
We will pay extra attention to the principles of confidentiality in the meetings and we will protect confidentiality by taking care that all shared and spoken information remains between us as both parties, and we will not share it with third parties.
We will respect, accept and understand each other, being aware that we are both different individuals Being aware of our differences, we will try to talk about these differences in a way that will provide alignment/harmony in the relationship and accelerate development, to reflect them in our agreement by mutually tolerating them, and to learn from each other's strengths and development areas. We will truly listen to each other. We will try to understand their perspectives.
We will try to create environments and engage in activities that will make this learning relationship enjoyable and fun. In order to prevent our mentoring relationship from reaching a wrong conclusion, one of us may want to end the mentoring relationship at any time.
We will evaluate this through mutual discussion. If either party wants to end the relationship, we will end the relationship positively, without blaming each other, by shaking hands.
Mentorship Plan Meeting Time: …….. Weekdays/ends:
Daytime hours: Meeting Frequency: Every week (Total 60-90 minutes)
Communication Method: Online + (E-mail /Phone) ……………
Agreement Duration: ……….. Months
Mentee Name Surname Mentor Name Surname
Date Signature Date Signature

Let us support you in your Science Career
A scientific career is a long and challenging journey. With our Bilim Kızı MENTORSHIP service, we want to be with you in this journey by providing facilitation services with our science woman instructors. Of course, if you want.
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FOR YOUR PRE-APPLICATION.
FILL OUT OUR MENTOR APPLICATION FORM.