Being Bilim Kızı MENTEE

This section describes the application process of students who apply as MENTİ within the scope of the Bilim Kızı Mentorship Project.

 

Bilim Kızı Mentorship support is implemented at the beginning of each academic year. The selection, evaluation and training of the applicants for the program, which is announced in July-August of each year, are carried out in September.

 

The mentoring service lasts 9 months between October-June. It starts with the call made by the Bilim Kızı Project Leader on the “Bilim Kızı” website and social media accounts in accordance with this procedure at the beginning of July-August.

 

MENTİ application conditions are as follows:

 

It is necessary to be an undergraduate student in the field of basic sciences (Physics, Mathematics, Chemistry, Biology and Astronomy and space sciences, forensic sciences, bio-chemistry etc.) or a graduate student in the field of life sciences (Molecular Biology and Genetics, Bio-engineering, Medicine, Pharmaceuticals, Dentistry, Material Sciences, Nanotechnology, Energy and Environmental Sciences, Information Technologies, Space Science etc.).

 

The overall grade point average must be at least 2.50 and above out of 4.00. University preparatory class students cannot apply.

 

The application age is between 18-28. After the call announcement, the candidate must complete the electronic application from the link provided on bilimkizi.org. In this application; personal information and social media accounts must be reported, the KVKK approval text must be APPROVED and the application attachments (signed letter of intent, signed Bilim Kızı Project mentoring service acceptance document AS A MENTEE, student certificate and transcript showing the latest general grade status) must be sent in full.

 

A LETTER OF INTENSION is a composition stating intent. It is a text in which the person who is suitable for this intention will express their intention regarding why they want to be a Bilim Kızı, their achievements and goals. In this composition, the reason why the applicant is suitable for the program they applied for must be stated.

 

The extent to which the specializations offered in the program overlap with the applicant's field of interest must be mentioned. The person should also mention special and interesting details about themselves, provided that they are related and relevant to the mentoring service to be applied for. In this way, it is explained why they should be selected and that they are the most suitable candidate for the program. The text should start with a sentence addressing the relevant person, institution, program, continue with the introduction, development and connect with the conclusion. Then, it should be finished with a closing sentence and signature. This LETTER OF INTENT should be written as a separate document and uploaded to the system with a signature.

 

Writing a salutation: The best way to establish direct contact would be to address the relevant person. Introduction: In this section, the question ‘Why are you writing this essay and what academic activity are you involved in?’ should be answered briefly. Due to what is written in this section, the admissions committee should be able to choose the applicant’s letter from hundreds of similar texts. It should be ensured that everything is conveyed clearly, not long but briefly.

 

Development: The development section generally consists of 2 or 4 paragraphs. The admissions committee should be convinced that you have the appropriate and sufficient skills for the program you want to attend. The achievements related to the program to be applied, the school programs attended and the extracurricular activities should be mentioned. It is important to mention why the program is requested, the structure of the program and the opportunities that the program will offer in the future.

 

Conclusion: Before finishing the composition, it should be politely stated that a response is expected by phone and e-mail address. Those who are accepted to the process as a result of the preliminary evaluation will be sent a psychotechnical personality analysis test by the Bilim Kızı Project Leader in order to match them with their mentors correctly.

 

They are expected to complete this test and submit it to the project leader. In this way, they will be matched with the most suitable mentor teacher from the most suitable discipline who is most compatible with their personality and will not create a conflict of interest. MENTEs must declare that they accept the conditions in the MENTORING SERVICE ACCEPTANCE STATEMENT document given in ANNEX-2 during the PRE-ACCEPTANCE phase in order to receive service from the program.

 

This Mentoring Service Acquisition Conditions document should be uploaded to the system as a separate document, signed. Those who do not submit this document cannot benefit from the MENTORSHIP service even if the pre-acceptance has been achieved.

 

After the evaluation, an ONLINE or telephone interview will be requested with the candidate. Attendance at this interview on the requested date and time is mandatory. Those who do not attend cannot receive the MENTORSHIP Service.

 

Candidates who are notified by e-mail that the pre-acceptance has been achieved must attend the MENTORSHIP training.

 

Candidates who cannot attend the training cannot receive the MENTORSHIP Service. MENTORS who have been accepted for certain must follow up on the information or messages regarding events, trainings, etc. sent to their declared contact information (e-mail and phone) during the mentorship period and must attend all events they have accepted in the Mentorship Service Recruitment Conditions document.

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Becoming Bilim Kızı MENTOR

 

This section describes the application process of women scientists who apply to participate as MENTORs within the scope of the Bilim Kızı Mentorship Project. Bilim Kızı Mentorship support is implemented at the beginning of each academic year. It starts with the call made by the Bilim Kızı Project Leader on the “Bilim Kızı” website and social media accounts in accordance with this procedure in July - August of each year.

 

Applications are made in accordance with the steps below. MENTORSHIP Service is not an academic consultancy service. It is a facilitation service within the framework of the experiences and subjects offered in the training required for MENTEs who apply to the Bilim Kızı project to prepare their scientific career plans. It is a service of preparing the strategic plans of MENTEs by determining the vision of their 5-10 (five-ten) year scientific career journey, guiding them with their experiences in the application processes required for their academic achievements, internships, CV writing, internship, master's degree, doctorate or post-doctoral studies, thesis topic or academician selection stages throughout this journey.

 

Mentorship service; The Bilim Kızı Project MENTOR candidates, who are women scientists with at least a master's degree, are facilitating academic careers for 9 months (during the October-June period) for selected MENTİs. MENTOR instructors, who are women scientists with doctoral and postgraduate education, provide mentoring services to as many 3rd-4th year undergraduate students or master's degree students as possible, according to the program quota, from among the MENTİ candidates who apply to the program.

 

MENTOR instructors with master's degree provide mentoring services to as many 2nd year undergraduate students as possible, while PEER MENTORS (BilimDas) provide mentoring services to first year undergraduate students. If our MENTOR instructors, who provided MENTORING services in the previous term, want to continue the program in the next term, it is sufficient for them to send a message to the Science Girl Project Leader with their current KVKK approvals and information. They are included in the MENTOR Pool and although there is no obligation to attend the MENTOR training, they attend the introductory phase of the training to get to know other MENTOR teachers and, if any, to learn new topics that the Advisor teacher will inform them about during the application process.

 

The application method and conditions for new women scientists who apply to the program that wants to provide MENTOR service are as follows: After the call announcement, they must complete the electronic application from the link provided on bilimkizi.org, enter their personal information, and APPROVE the KVKK approval text and MENTORING Service Terms. After the applications are completed, Bilim Kızı Mentoring service EXECUTIVE BOARD completes the evaluations. The Bilim Kızı Project Leader will notify the declared contact information, program quota status, and inform them about the relevant term service provision or that they have been registered in the inventory for the next term. Mentor teachers who are informed about the mentoring service provision must accept the following conditions. Participate in the MENTOR training.

 

Candidates who do not attend the training cannot provide MENTORING Service. Even if they have received training from another organization before, if they are going to join the program for the first time, participation in the training is mandatory. Those who are accepted to the process as a result of the preliminary evaluation must complete the psychotechnical test sent to them in a way that will match them with the MENTI from the most suitable discipline that is most compatible with their personality and will not create a conflict of interest.

 

In matching, special attention is paid to the fact that the MENTOR and MENTI are not in the same city or the same university. This sensitivity should be taken into consideration and the matching activity should be attended. If there is such a match, it is important for the MENTOR and MENTI to somehow meet or have information about each other. In the first meeting with the MENTI whose match has been made, the MENTI must discuss the communication rules in detail and sign the Mentoring SERVICE COMMUNICATION contract, a sample of which is provided in ANNEX-1.

 

They are expected to regularly attend the meetings they determine jointly with the MENTORNITY software throughout the 9-month period., Participate in the evaluation meetings held every 2 months. It is important for them to convey their experiences and evaluations regarding the stage reached in this meeting. They are required to attend the closing meeting.

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BECOMING A PEER MENTOR

 

This section describes the application process for the new term project for Bilim Kızı's who completed the program in the previous term within the scope of the Bilim Kızı Mentorship Project and want to serve as a PEER MENTOR.

 

Bilim Kızı Mentorship support is implemented at the beginning of each academic year. Bilim Kızı Mentorship Project starts with a call for applications from the “Bilim Kızı” website and social media accounts by the Project Leader in accordance with this procedure in July - August of each year.

 

Applications are made in accordance with the steps below. PEER MENTOR service is a service that provides companionship for MENTEES, who are undergraduate 1-2 year students selected for the program to become mentees, for 9 months (during the October-June period) in their academic and scientific careers, facilitating their self-evaluation and preparation of detailed plans regarding their annual business plan. MENTEES who have successfully completed at least one term of the Bilim Kızı mentoring service and have declared that they want to be a PEER MENTOR in the next term voluntarily must register for the PEER MENTOR announcement.

 

After the new term applications of the Bilim Kızı project are received, they will be informed about the relevant term service delivery or the information that they have been registered in the inventory for the next term according to the quota of the program.

 

OUR PEER MENTORS who have been informed about the PEER Mentoring service delivery in the relevant term must accept the following conditions. Participate in the PEER MENTOR training. Candidates who do not participate in the training cannot provide MENTORING Service.

 

Complete the psychotechnical test sent to those who are accepted to the process as a result of the preliminary evaluation in order to match them with the MENTE from the most suitable discipline that is most compatible with their personality and does not create a conflict of interest. In the matching, special attention is paid to the MENTOR and MENTE not being in the same city or the same university.

 

Taking this sensitivity into consideration, participate in the matching event to be held. In this pairing, if there is a MENTOR and MENTİ who somehow met or had information about each other, to forward the requests for cancellation of the pairing and a new pairing to the project leader.

 

To discuss the communication rules in detail with the MENTİ who has been paired in the first meeting and to sign the Mentoring SERVICE COMMUNICATION contract presented in ANNEX-1.

 

To regularly attend the meetings agreed upon with the MENTİ through the MENTORNİTY software during the 9-month period, To attend the evaluation meetings held every 2 months. To attend the closing meeting.

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Bilim Kızı MENTORING SERVICE

 

Process This section describes the selection, training, matching, 9-month MENTORING process of accepted MENTEE and MENTOR candidates, the follow-up and evaluation of the entire process, and the closing process. MENTOR and MENTEE Selection Process: Candidates who have completely completed the preliminary application form as MENTORs or MENTEEs for the Bilim Kızı project are evaluated by the Bilim Kızı Mentoring Project Executive Board.

 

MENTEE candidates who pass the preliminary evaluation are invited to an interview by the Bilim Kızı Project Leader. Bilim Kızı MENTOR Advisory Board and MENTE ADVISORY BOARD members participate in the interview and are selected to advance to the next stage in accordance with the following criteria.

 

Being able to express oneself well/Knowing what one wants/Determination and Desire Ability to answer questions comprehensively and confidently Knowing one's goals and the level of effort to achieve them/Academic or personal/social achievements so far Knowledge of and interest in the Bilim Kızı Project.  

 

Bilim Kızı Project Leader notifies the applicants of the evaluation decision, training date and time by e-mail. If Bilim Kızı MENTOR ADVISORY BOARD deems it necessary, they also conduct interviews for MENTOR candidates before the selection.

 

MENTOR and MENTEE Training Process: Online mentoring training is given to the determined mentor and mentee candidates by the Project Advisor and Trainer instructor. MENTOR and MENTEE Matching Process: The MENTOR ADVISORY Board matches the selected and suitable candidates who have been evaluated and participated in the training, considering the suggestions of the instructor who is the psychotechnical analysis and matching consultant, and taking into account the most suitable personality, location, department, ethical values ​​and education levels. In a meeting held with the participation of all MENTORs and MENTEEs, the matched MENTE-MENTORs are announced and introduced. If a change request is made by the MENTOR or MENTEE regarding the matching results, the MENTOR ADVISORY BOARD first discusses it within itself and the request is finalized and conveyed to the parties.

 

The MENTORING Process That Will Last Nine (9) Months: The MENTORs and MENTEEs whose matches are completed plan their meetings through the MENTORNITY program. The meetings, which will take place every 15 days in the first 2 months, will be continued monthly in the following months. In the first meeting, after the parties meet, the MENTORING SERVICE COMMUNICATION AGREEMENT given in ANNEX-1 is mutually reviewed and the necessary arrangements are made, signed and shared with each other.

 

The MENTOR communication agreement is formed on the articles that both parties agree on. The articles in the agreement can be changed with mutual approval.

 

The MENTOR and MENTEE are obliged to comply with the agreement. The sessions, where the first meeting can be planned as a maximum of 1.5 hours and the others as 1 hour, are shaped on the subjects related to the MENTEE's academic career.

 

During the MENTOR meetings, as defined in the training, SELF-ASSESSMENT, 10-year VISION and TARGET, annual business PLAN and STRATEGIC PLAN preparation studies are carried out. During the PEER Mentoring meetings, as defined in the training, SELF-ASSESSMENT, One-year TARGET, annual business PLAN preparation studies are carried out.

 

Mentoring Process Follow-up and Evaluation: After the online meetings, MENTORs regularly fill in the meeting minutes in the MENTORNITY program. The meeting minutes include only the purpose of the meeting, the results of the work carried out and the date of the next meeting.

 

The Bilim KIZI MENTORLUK Consultant organizes an evaluation meeting for MENTEs and also for MENTORS and PEER MENTORS every 2 months. In this meeting, feedback from MENTEs and MENTORs on the current stage is received, questions are answered, requests and expectations are received. The problems that arise in all these evaluation meetings are resolved by the Executive Board. If necessary, the Advisory Board is consulted. 10. Completion of the Process: A closing meeting is held with MENTORS and MENTEs who successfully complete the process and their digital certificates are given. It is possible for MENTORS and MENTEs to continue their MENTOR, friendship and camaraderie voluntarily, if they agree among themselves.